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Recruiting leaders have spent years making critical decisions with incomplete information.
Not because the data didn't exist. It did. It lived in multiple systems - your ATS, your headcount plan, your hiring manager's inbox, and a spreadsheet someone updated last Thursday. Getting to a single, accurate picture of where you stood against the plan meant exporting CSVs, building pivot tables, and hoping the numbers hadn't changed by the time you presented them.
That is the status quo we are ending today.
Introducing the TeamOhana Recruiting Dashboard — real-time recruiting intelligence, built into the platform where your hiring already lives.
The cost of flying blind
When a recruiting leader walks into a board meeting or a business review, the question they always get asked is some version of: "Where are we on hiring?"
Without a dedicated analytics layer, answering that question is a project. It takes hours. It requires pulling data from multiple systems. And by the time the answer is ready, it is already out of date.
The downstream consequences are real. Hiring shortfalls that could have been caught in February get discovered in Q3. Recruiters are overloaded on roles that have already moved while open requisitions from three months ago sit unworked. Capacity gaps compound month over month because no one saw the trajectory until it was too late to course-correct.
This is not a data problem. The data exists. It is a visibility problem. And visibility problems in recruiting carry a hard dollar cost: delayed headcount, deferred product velocity, and candidates lost to faster-moving competitors.
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One dashboard. Every question answered.
The TeamOhana Recruiting Dashboard gives recruiting leaders a single view of everything that matters: how you are tracking against plan, where you are at risk, where shortfalls are building, and what your team needs to do about it.
It is built around seven widgets, each one addressing a question that used to require a manual process to answer.
Top-Line Stats
The first thing you see when you open the dashboard is where you actually stand. Total headcount targets for the period. Hires completed. Open requisitions. Fill rate. Health of the overall plan.
No export required. No pivot table. Just the numbers, current as of right now.
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Hiring Gap Analysis
This is the feature that changes how recruiting leaders plan.
The gap analysis does not just show you where you are. It forecasts where you are going. Each month's unfilled positions roll forward into the next period. The model projects future hires based on your historical fill rate and, where available, your recruiter capacity. The result is a cumulative shortfall view that tells you — today — whether you are on pace to hit your annual hiring plan or whether you need to act now.
For organizations with less historical data, the model applies a conservative default and clearly signals which projection method it is using. There is no black box. You always know what the forecast is based on.
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Hiring Health Tracker
Not every open requisition is in the same situation. Some are on track. Some are at risk. Some are already past due.
The Hiring Health Tracker classifies every open requisition into one of three states based on where it sits in the hiring process relative to its target dates: On Track, At Risk, or Past Due. Recruiting leaders can see the full distribution across their team, identify which roles need immediate attention, and assign accountability before a delayed role becomes a missed hire.
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Hiring Progress Report
How are your recruiters tracking? Which departments are ahead of plan? Where are the bottlenecks?
The hiring progress report lets you slice your data the way you think. Group by recruiter, department, division, location, or reporting manager. View by month, quarter, or year. The table shows filled versus total headcounts across every dimension you care about — with no manual assembly required.
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Hiring Burn-Down Chart
The burn-down chart shows how your team is tracking against the hiring plan over time. Targets versus actuals, displayed in a format that makes trends immediately visible. If pace is slowing, you see it before it becomes a shortfall.
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Built for how recruiting teams actually work
Every widget in the dashboard respects the filters your team already uses in the recruiting workboard: fiscal year, division, department, location, recruiter, headcount type, initiative, and more. The dashboard is a view into the same data your team is already managing. Nothing new to maintain. Nothing to sync.
The default view gives you the current fiscal year with no filters applied. From there, you can slice to any dimension in seconds.
Why this matters now
Recruiting leaders are being asked to do more with tighter budgets, make faster decisions with more at stake, and report up to leadership with precision and confidence.
The old workflow — export, pivot, present, repeat — does not support that expectation. It never did. It just worked well enough when the pace was slower and the scrutiny was lower.
That is no longer the environment we are operating in.
The teams that perform at the highest level are the ones with real-time visibility into their own data. The ones who can walk into any meeting and answer any question about hiring status, trajectory, and risk without preparation time. The ones who can see a gap building in March and act on it in March, not discover it in May.
That is what the TeamOhana Recruiting Dashboard makes possible.
And when you need to go deeper — run a custom analysis, answer a question the standard views do not cover, or get a narrative summary of what the data means — Teemo is there. No data analyst required. No waiting on a report. Just answers, on demand, in the system where the work is already happening.
Available now
The Recruiting Dashboard is live for all TeamOhana customers.
If you are already using TeamOhana, log in and navigate to the Recruiting Homepage. Everything covered in this post is waiting for you.
If you are evaluating TeamOhana, this is a good time to see it in action. Request a demo.
Take control of your headcount spend
TeamOhana Recruiting Dashboard FAQs
Simplifying TeamOhana: your questions, answered.
Yes. TeamOhana includes a native Recruiting Dashboard with real-time analytics covering hiring progress, recruiter health, gap analysis, and AI-driven insights. No external BI tool or data export is required.
TeamOhana tracks targeted hires, hires completed, fill rate, cumulative hiring shortfalls, requisition health (on track, at risk, past due), time-to-fill, offer activity, recruiter performance by period, and projected hiring gaps based on historical fill rates.
Yes. The gap analysis model projects cumulative hiring shortfalls month by month using historical fill rate data and, where available, recruiter capacity. For new customers without sufficient history, it applies a conservative default fill rate. The forecast updates in real time as data changes.
ATS reporting shows activity within the ATS. TeamOhana sits upstream of the ATS as the headcount plan of record, so it can show performance against plan — how many roles were targeted, how many were filled, and where the gaps are. That view is not available in any ATS because the plan does not live in the ATS.
For recruiting and workforce planning analytics, yes. TeamOhana provides purpose-built, real-time recruiting dashboards connected natively to the headcount plan and hiring data. For organizations that need custom BI across all functions, TeamOhana exports clean data and integrates with existing BI tools.
Teemo is TeamOhana's AI Workforce Analyst. It gives every people manager and recruiting leader on-demand access to answers about their workforce data — headcount vs. plan, open roles, budget status, hiring trajectory — without waiting for a report or filing a request with a data analyst. Teemo operates inside TeamOhana, where the data already lives.
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