Most companies using Workday Position Management will tell you the same thing: they technically have it set up, but the real hiring plan still lives in a spreadsheet.
Positions get loaded during annual planning and not touched again until hiring is complete. Change requests happen in Slack. Finance is working off a spreadsheet that's three updates behind. And by the time you get through a long reconciliation at quarter-end, no one can agree on which version of the plan is actually correct.
The problem isn't Workday. Workday is great at being a system of record. But when it comes to taking action on a live headcount plan? Workday falls behind.
Every time a hiring manager wants to change a level, shift a start date, or swap a location, they skip Workday’s clunky workflows and just update their spreadsheet instead, then get TA to update the ATS. This usually leaves People Ops or Recruiting Ops playing the human API between systems, chasing approvals through email, going back later to update Workday if they remember, and hoping nothing falls through the cracks.
TeamOhana is the fully integrated collaboration layer your business leaders, TA, HR, and Finance have been waiting for.
Headcount requests start in TeamOhana. Approvals flow through TeamOhana. Changes happen in TeamOhana. And once something is approved, your downstream systems, Workday positions (and optionally, requisitions), ATS jobs and openings, your FP&A tool, update automatically. No manual syncing. No version drift. No one playing middleman.
In this demo, we'll walk through:
- Positions Dashboard: See every position: planned, open, filled, and backfill, in one live view.
- Headcount Requests & Creating New Positions: From the moment a hiring manager submits a request, TeamOhana routes it through the right approval chain and automatically creates the corresponding Workday position once it's approved. Whether your workflow uses Workday requisitions or not, we've got you covered.
- Backfills: When an employee leaves, TeamOhana makes it easy to keep the position open and kick off a backfill — without anyone having to remember to update Workday.
- Creating Jobs & Openings in your ATS: When a position is ready to recruit, TA creates the job and opening directly through TeamOhana. Changes to title, level, location, or comp flow back automatically — no ghost jobs, no reconciliation headaches.
