AI Spend Management

One ledger for people and AI.

Your AI spend is spread across vendor portals and a spreadsheet nobody trusts. AI spend is workforce spend and a dashboard can't budget a workforce.

We put it next to comp, so you budget people and AI together.

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First time here? Start with why we built this →
Dashboard showing total workforce cost, effective FTE, and AI spend, with AI spend forecasted as a percent of workforce cost

The fastest-growing companies approve headcount and AI spend on TeamOhana.

Decagon logoElevenLabs logoVanta logo
Integrations

Two systems. One ledger.

Token data tells you what was spent. The employee record tells you what it means. Only TeamOhana puts both inside the headcount plan. That is what lets you see AI spend as a percentage of payroll spend.

Diagram showing Anthropic, OpenAI, Workday, and Rippling syncing daily into a shared spend total across the workforce
AI sources
Anthropic logo
Anthropic
OpenAI logo
OpenAI
Cursor logo
Cursor
AWS Bedrock logo
AWS Bedrock
Glean logo
Glean
SC
Seat & contract imports
Workforce systems
Workday logo
Workday
BambooHR logo
BambooHR
ADP logo
ADP
HiBob logo
HiBob
Rippling logo
Rippling
UKG logo
UKG
01  The ledger

Every source. Even the ones exports miss.

Your biggest spend is in enterprise plans, agent cloud bills, and contractor keys. Exports do not cover them.

  • Every dollar attributed to a person, a team, or an agent, with an owner to contact.
  • No double counting. When two sources report the same dollars, the ledger keeps one clean number.
  • Seats amortized daily. A license and an annual contract read as what they cost per day.
Table ranking employees by AI spend, showing fully loaded cost, token usage, and AI spend as a percent of compensation for each person
02  The anomalies
Bar chart of monthly AI spend by employee and source, comparing one employee's usage against the engineering department baseline, with a callout showing spend 67 percent above the team average

Totals miss the outlier.

A team spending heavily can be a work style. One person spending ten times their team's baseline is a problem. Baselines separate the two.

  • Outliers against team baselines, not raw totals.
  • An owner on every key and agent, with the model mix behind the spike.
03 The forecast

Where finance plans both workforces.

Two workforces. One budget. No dashboard can do this.

Senior ML Engineer role card showing compensation, expected token spend, and fully loaded cost compared against planned budget
One budget. Three ways to spend
HireNew engineers, with token spend attached from day one.
FundMore tokens for the engineers you already have.
DeployStandalone agents, budgeted like the workforce they are.
See AI spend as a percentage of payroll spend
Your data, not a sample.

“Having all AI spend in one place is the big thing.

A new engineer adds incremental payroll and incremental AI spend, and we now budget for both together.”

Elisa Folden, Sr. Manager Business Systems
Elisa Folden uses TeamOhana at SeatGeek.
Why not a free dashboard

Spend dashboards are free now.
None of them can budget your next hire.

Free spend toolsTeamOhana
Spend by user and modelYesYes
Employee-level attributionYes, per userPeople and agents, with role, comp, and an owner
AI spend as a percentage of payroll spend, per personNoYes, per employee
Forecast at the headcount requestNoEvery planned hire, priced
The annual planning tradeoffNoHire, fund, or deploy from one budget

Visibility is table stakes. The plan is the product.

New to TeamOhana? Read the founder's note on why we built this →
Annual planning is weeks away

Next year's plan is missing a line.

The missing line is AI spend. 20 minutes with your own data fills it before the plan locks.

Price next year's plan
Onboarding is limited ahead of planning season. Early access is open now.